AI bot for relocation.
Responds in any timezone
100+ companies trust Botseller AI
Word for word, from meetings with visa agencies and relocation services
What we hear from agency owners
So many people message me, and I want someone to handle the conversations for me, while I sleep, eat, live my life, someone who moves people further along.
…people take so long, there are often so many questions, and I can see that AI could genuinely close half of those questions.
The first task is that we want to automate the evening hours for incoming inquiries.
We have about one to two hundred conversations a day handled by our sales team.
It is not about the staff. It is that your clients live in other timezones
A manager works eight hours, but clients write around the clock: morning in Bali lands on your midnight, and an evening in Dubai lands on the end of your workday. Someone choosing a visa usually writes to several agencies at once, so the one who answers first wins. While a chat waits for the morning, the client is already talking to a competitor.
The AI manager takes the night shift, the weekends and every routine question about documents, timelines and prices, while your specialists focus on consultations and complex cases.
what it is
What does AI for a visa agency do when clients write at night?
AI for a visa agency is a manager in your messengers: it replies to clients in seconds, explains document requirements, quotes the agency’s prices and timelines and guides the person to a consultation request on its own. It works at night and on weekends: exactly when clients from other timezones write and the office stays silent. It answers in the client’s language, flags urgent cases and hands the specialist a ready dossier.
A human manager can do all of this too. But there is only one workday, and the questions keep repeating: which documents, how much, how long. Every long consultation about a routine question eats a specialist’s time, so none is left for complex cases, and part of the chats simply hangs unanswered.
So Botseller does not replace your specialists: it takes the chats off their hands. The AI handles every channel at once, answers the routine questions and adds each client to the base. At the same time the AI never promises visa approval and never gives legal advice: you set the boundaries in the instruction, and it hands complex cases to a human.
A client writes at 11:15 PM from Dubai. The checklist arrives in a minute
The AI understands which visa the client needs, replies in their language, sends the document list and flags urgent cases. No "we will get back to you tomorrow".
From Botseller practice
Every case under control
Inquiry, consultation, documents, submission: the AI keeps the cards, surfaces urgent deadlines and hands the specialist a ready dossier. CRM documentation →
From Botseller practice
Client went silent? AI reminds them about the deadline
Requested a checklist and disappeared? The AI sends a gentle reminder: consulate slots are filling up, time to start gathering documents.
From Botseller practice
Requirements changed? AI notifies every client
New submission rules, a program opening, updated requirements: the AI messages each client personally on behalf of the agency and answers their questions.
800 contacts · interested in Portugal
Pick the segment
For example, everyone who asked about Portugal programs. A couple of clicks and the list is ready.
AI messages each one
On behalf of the agency, personal and spam-free: official channels, sending limits under control.
They replied? AI leads to a consultation
It answers questions about the changes, sees who it matters to and books them with a specialist.
a system, not a chat aggregator
Visa agency automation: how an AI manager differs from a chat aggregator
Visa agency automation usually starts with a chat aggregator: every messenger lands in one window, and it feels like order has been restored. But the window stays passive: humans still read and answer everything, and at night and on weekends it simply piles up unread messages. On our calls agencies mention one to two hundred conversations a day, so the team physically cannot keep answering fast.
Botseller covers the active layer: it replies, explains requirements, flags urgent cases and reminds about deadlines. The package already includes a CRM built for visa agencies: a card for every client, country and program, chat history, statuses from inquiry to document submission. The AI watches the base itself: it notices whose deadline is coming and writes first with a reminder.
You can start without breaking your routine: connect one channel, describe your countries, programs and prices in plain words and see the first inquiries handled on day one. No developer needed: the platform turns the owner’s story into a working instruction, and tricky chats can always be handed to a human.
Client base under lock.
Agency under control
The owner sees everything and manages access. Passport data and visa histories stay within the agency and are processed in line with GDPR.
Passports, application forms and visa histories belong to the agency. No employee can download the base or walk away with your clients: you configure the access rights.
You see every conversation: how the AI replies and how your managers perform. From a trip, from another timezone, from your phone.
The AI never promises visa approval and never gives legal advice. A specialist joins the chat in one click, and if a client asks for a human, the AI calls one over itself.
How many inquiries does your agency lose at night and on weekends?
Plug in your inquiry flow and average ticket: we will show where inquiries leak and what automation would bring. 2 minutes, no sign-up.
Results in similar businesses
Visa agencies, relocation services, travel and education: businesses where the client writes from another timezone and does not wait. All case studies →
From Botseller practice
What our clients say
Hit play and listen while you scroll: real reviews from business owners using Botseller.
Wherever your clients
like to text
Telegram, WhatsApp, Instagram, website widget: one AI manager across every channel. All channels →
Describe your agency, like to a new manager
Describe your countries, programs, prices and rules in plain words. The platform turns it into a working instruction for the AI.
From Botseller practice
Questions agency owners ask
The answers to what we hear most often on calls.
Describe your agency in plain words: countries, programs, prices, rules. The built-in prompt engineer turns it into a working instruction. The first AI manager launches 15 minutes after sign-up; full agency-specific setup takes from one day.
The knowledge base is under your control: a requirement changed, you edit a couple of lines, and the AI answers the new way right away. And if the AI replied inaccurately, click the reply, write what is wrong, and the AI engineer rewrites the instruction in 30 seconds.
No. The boundaries are set in the instruction: the AI explains requirements and documents, but it never guarantees the consulate’s decision and never gives legal advice. Complex cases like denials and appeals go straight to a specialist.
Yes. The AI detects the client’s language and replies in it: this is part of the platform, with no extra charge for languages. You set the tone of voice and the rules once, and the AI keeps to them in any language.
Personal data is processed in line with GDPR requirements. The base belongs to the agency: you configure staff permissions, and nobody can export or delete your clients without your approval.
No. The AI takes the night shift, weekends and routine questions about documents, timelines and prices, while your specialists run consultations and complex cases. You can take over any chat at any moment, softly or completely.
No. Botseller has its own CRM with client cases, but the platform integrates with amoCRM, Bitrix24 and Kommo: inquiries and chats land in the system you are used to. If you have no CRM yet, start with the built-in one.
Most agencies start with Growth: AI manager, several channels, CRM and included AI volume. Official WhatsApp/WABA and a managed launch can be added later. You can try it free for 3 days, no card required.