100+ companies trust Botseller AI
Word for word, from meetings with club and studio owners
We sometimes get requests at very odd hours… and it often happens that by morning the person has already changed their mind.
Very often, forty or fifty percent of it is simply the address, booking a class, who runs the session or the opening hours.
My main pain is not having a call center, and building one is, well, physically long and expensive.
People’s motivation spikes at 3 am, and then it fades away.
People decide to get in shape in the evening: after work, after the mirror, after another "I will start on Monday". They text the gym at 11 pm, but the front desk is already closed. By morning the motivation cools down, and yesterday’s hot client politely replies "I will think about it".
The AI receptionist takes the night shift, the weekends and every "what is your schedule?", while your front desk takes care of people in the gym.
what it is
AI for fitness is a receptionist in your messengers: it replies to clients in seconds, quotes membership prices, finds a spot in a class and books trial sessions on its own. It works in the evening, at night and on weekends: exactly when people decide to start training and the club stays silent. After booking it reminds about the workout, offers to reschedule instead of cancelling and wins back clients who asked the price and disappeared.
A human receptionist can do all of this too. But there is only one of them, and they are busy: while a membership is being signed at the desk, questions about the schedule and trials pile up in messengers. Every unanswered chat quietly walks to the gym next door: people choose the club that has room and answers first.
So Botseller does not replace your front desk: it takes the chats off their hands. The AI handles every channel at once, books into the coaches’ schedule and adds each client to the base. The club stops losing bookings not because the team works harder, but because answering no longer depends on whether the front desk is open.
The AI receptionist sees every coach’s schedule, checks open spots in the class, books the client and sends reminders. No "we will reply in the morning".
No canned templates: the AI knows your schedule, prices and coaches, replies in your tone of voice and leads to a booking, even when the team has zero spare minutes.
From Botseller practice
Name, membership, visits, favourite discipline, last time they came in. The AI keeps the cards, notices when a membership is about to expire and writes to the client first. The front desk types nothing by hand. CRM documentation →
From Botseller practice
A client goes quiet for two days after a trial? The AI gently asks how it went and mentions the discount. A membership expires in three days? It offers a renewal without a trip to the front desk.
From Botseller practice
Pick the clients who have not visited in a while: the AI messages each one on behalf of the club and leads them to a booking. No complex setup.
14 clients with no visits for 2+ months
Pick the clients
For example, everyone who has not visited in over two months. A couple of clicks and the list is ready.
AI messages each one
On behalf of the club, warm and spam-free: official channels, sending limits under control.
They replied? AI books them in
It finds a time, books the coach and sends a reminder. All you do is welcome the client.
a system, not an attendance log
Fitness club automation usually starts with management software: a schedule, memberships and attendance. That layer is useful but passive: the software waits for a booking to appear, and where it comes from is still the receptionist’s problem. A client who wrote at 11 pm and got no reply never makes it into the reports.
Botseller covers the active layer: it replies, sells, books and reminds. The package already includes a CRM built for fitness clubs and studios: a card for every client, visit and chat history, membership expiry dates. The AI watches the base itself: it sees that a membership expires in a few days and writes first with a renewal offer, and invites sleeping clients back when a convenient schedule appears.
You can start without breaking your routine: connect one channel, describe your schedule, prices and coaches in plain words and see the first bookings on day one. No developer needed: the platform turns the owner’s story into a working instruction, and tricky chats can always be handed to a human.
The owner sees everything and manages access. Staff work with clients but never own the base.
The client base belongs to the club. No employee can download, delete or walk away with your clients: you configure the access rights.
You see every conversation: how the AI replies and how your receptionists perform. From vacation, from home, from your second location.
Configurable reply delay plus soft or hard takeover: the receptionist joins the chat in one click, and if a client asks for a human, the AI calls one over itself.
Plug in your lead flow and membership price: we will show where bookings leak and what automation would bring. 2 minutes, no sign-up.
Clubs, studios, salons and clinics: businesses where the booking decides everything. All case studies →
From Botseller practice
Real video reviews from entrepreneurs already using Botseller. Hit play and listen while you scroll.
packages and pricing
An AI receptionist comes with a platform package: the price already includes an AI employee, channels, CRM and conversations with clients. For the inquiries you already get, a club usually needs nothing beyond Growth, while gyms with heavy inbound and paid ads fit Business: more conversations and more channels for new requests. Voice and official WhatsApp attach as modules when you actually need them.
Pay yearly: two months and managed launch free.
$59/mo
when billed yearly
If clients write in a single channel: the AI replies and books the trial, and you judge it on real conversations.
$179/mo
when billed yearly
For the inquiries you already get, a club usually needs nothing beyond Growth: booking, reminders and winning clients back from your own base.
$359/mo
when billed yearly
For clubs with heavy inbound: ads, new requests and a source tracker.
from $719/mo
multiple AI employees and teams · voice and swarm as primary channels · priority support · white label and franchise
3 days free on any package. No card.
if you need more
Any module attaches to any plan, whenever you actually need it. The prices are the same as on the pricing page: no hidden terms.
$59/mo
The client is not reading messages before the trial: the AI confirms the visit by voice and calls missed numbers back. Talk time is billed at a clear per-minute rate with all the AI work included.
$23/mo
Workout reminders and membership renewals on WhatsApp with the green checkmark. An official channel: the club number will not get banned for outbound messages.
one-time $179
The Botseller team fills in the schedule, memberships and trainers from your brief: the club gets a working AI receptionist in 5 business days.
$49/mo
Another role, flow or persona.
$11/mo
Another connected communication channel.
$239/mo
Finds new clients in chats and communities: monitoring up to 100 chats every 30 minutes and up to 300 conversation entries per month included.
from $539 once
Channels, CRM fields, flows, reports and launch.
Telegram, WhatsApp, Instagram, website widget: one AI receptionist across every channel. All channels →
Describe your schedule, memberships, coaches and address in plain words. The platform turns it into a working instruction for the AI.
From Botseller practice
The answers to what we hear most often on calls.
Describe your club in plain words: disciplines, schedule, membership prices, coaches. The built-in prompt engineer turns it into a working instruction. The first AI receptionist launches 15 minutes after sign-up; full club-specific setup takes from one day.
Click the reply, write what is wrong, and the AI engineer rewrites the instruction in 30 seconds. And if a client asks for a human, the AI hands the chat over to your receptionist itself.
No. The AI takes the night shift, weekends and routine questions like "what is tomorrow’s schedule", while your receptionist takes care of people in the gym and handles tricky situations. You can take over any chat at any moment, softly or completely.
Yes. Botseller has its own booking calendar: group classes, personal training, reschedules and reminders. The AI sees the schedule, offers open times and confirms the booking, while your receptionist works in the same calendar.
Those systems are closed, we do not connect to them directly and will not promise otherwise. Botseller has its own calendar and CRM: many clubs run their schedule right here. Come to a free walkthrough: we will look at your process and show how to avoid double bookkeeping. And if your sales team lives in amoCRM, Bitrix24 or Kommo, we connect the integration: chats and clients stay in sync.
DIY mass messaging does end in bans. We work through official connections in permitted channels, with sending limits and pacing under control. Once a client replies, the AI continues the conversation.
The AI speaks in your club’s tone of voice, knows your coaches, schedule and prices, and never rattles off templates. On routine questions like the address or open spots it answers faster than a human, and on a tricky question it honestly calls the receptionist.
Most clubs start with Growth: it covers the current flow of enquiries. Gyms with a heavy stream of enquiries and paid ads fit Business: more conversations and channels for new requests. Voice and official WhatsApp can be added as modules later. You can try it free for 3 days, no card required.
where to next
story
Missing the requests that come in overnight?
A client messages at night. By morning she is already booked.
frequent situations
stories for your jobs
Working inside: Calendar & booking · Action-bots · AI employee · Knowledge base
Done-with-you implementation
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