100+ companies trust Botseller AI
Word for word, from meetings with visa agencies and relocation services
So many people message me, and I want someone to handle the conversations for me, while I sleep, eat, live my life, someone who moves people further along.
…people take so long, there are often so many questions, and I can see that AI could genuinely close half of those questions.
The first task is that we want to automate the evening hours for incoming inquiries.
We have about one to two hundred conversations a day handled by our sales team.
A manager works eight hours, but clients write around the clock: morning in Bali lands on your midnight, and an evening in Dubai lands on the end of your workday. Someone choosing a visa usually writes to several agencies at once, so the one who answers first wins. While a chat waits for the morning, the client is already talking to a competitor.
The AI manager takes the night shift, the weekends and every routine question about documents, timelines and prices, while your specialists focus on consultations and complex cases.
what it is
AI for a visa agency is a manager in your messengers: it replies to clients in seconds, explains document requirements, quotes the agency’s prices and timelines and guides the person to a consultation request on its own. It works at night and on weekends: exactly when clients from other timezones write and the office stays silent. It answers in the client’s language, flags urgent cases and hands the specialist a ready dossier.
A human manager can do all of this too. But there is only one workday, and the questions keep repeating: which documents, how much, how long. Every long consultation about a routine question eats a specialist’s time, so none is left for complex cases, and part of the chats simply hangs unanswered.
So Botseller does not replace your specialists: it takes the chats off their hands. The AI handles every channel at once, answers the routine questions and adds each client to the base. At the same time the AI never promises visa approval and never gives legal advice: you set the boundaries in the instruction, and it hands complex cases to a human.
The AI understands which visa the client needs, replies in their language, sends the document list and flags urgent cases. No "we will get back to you tomorrow".
From Botseller practice
Inquiry, consultation, documents, submission: the AI keeps the cards, surfaces urgent deadlines and hands the specialist a ready dossier. CRM documentation →
From Botseller practice
Requested a checklist and disappeared? The AI sends a gentle reminder: consulate slots are filling up, time to start gathering documents.
From Botseller practice
New submission rules, a program opening, updated requirements: the AI messages each client personally on behalf of the agency and answers their questions.
800 contacts · interested in Portugal
Pick the segment
For example, everyone who asked about Portugal programs. A couple of clicks and the list is ready.
AI messages each one
On behalf of the agency, personal and spam-free: official channels, sending limits under control.
They replied? AI leads to a consultation
It answers questions about the changes, sees who it matters to and books them with a specialist.
a system, not a chat aggregator
Visa agency automation usually starts with a chat aggregator: every messenger lands in one window, and it feels like order has been restored. But the window stays passive: humans still read and answer everything, and at night and on weekends it simply piles up unread messages. On our calls agencies mention one to two hundred conversations a day, so the team physically cannot keep answering fast.
Botseller covers the active layer: it replies, explains requirements, flags urgent cases and reminds about deadlines. The package already includes a CRM built for visa agencies: a card for every client, country and program, chat history, statuses from inquiry to document submission. The AI watches the base itself: it notices whose deadline is coming and writes first with a reminder.
You can start without breaking your routine: connect one channel, describe your countries, programs and prices in plain words and see the first inquiries handled on day one. No developer needed: the platform turns the owner’s story into a working instruction, and tricky chats can always be handed to a human.
The owner manages access. Passport and visa data are sensitive operational data and require a documented legal basis, strict permissions, retention limits and a separate privacy assessment.
Passports, application forms and visa histories belong to the agency. No employee can download the base or walk away with your clients: you configure the access rights.
You see every conversation: how the AI replies and how your managers perform. From a trip, from another timezone, from your phone.
The AI never promises visa approval and never gives legal advice. A specialist joins the chat in one click, and if a client asks for a human, the AI calls one over itself.
Plug in your inquiry flow and average ticket: we will show where inquiries leak and what automation would bring. 2 minutes, no sign-up.
Visa agencies, relocation services, travel and education: businesses where the client writes from another timezone and does not wait. All case studies →
From Botseller practice
Hit play and listen while you scroll: real reviews from business owners using Botseller.
packages and pricing
An AI manager comes with a platform package: the price already includes an AI employee, channels, CRM and conversations with clients. For the inquiries you already get, Growth is enough, while agencies with paid ads and heavy inbound fit Business: on our calls, teams like this report a hundred to two hundred conversations a day. Official WhatsApp and extra channels attach as modules when you actually need them.
Pay yearly: two months and managed launch free.
$59/mo
when billed yearly
If clients write in a single channel: the AI replies and captures the requests, and you judge it on real conversations.
$179/mo
when billed yearly
For the inquiries you already get, an agency usually needs nothing beyond Growth: replies 24/7, deadline reminders and broadcasts to your own base.
$359/mo
when billed yearly
For agencies running ads with heavy inbound: several channels, country specialists in one system and a request source tracker. On our calls, teams like this report a hundred to two hundred conversations a day.
from $719/mo
multiple AI employees and teams · voice and swarm as primary channels · priority support · white label and franchise
3 days free on any package. No card.
if you need more
Any module attaches to any plan, whenever you actually need it. The prices are the same as on the pricing page: no hidden terms.
$11/mo
Telegram, WhatsApp, the site widget and social networks: every new channel connects to the same AI, and all the correspondence lands in one base.
$23/mo
Clients abroad live in WhatsApp. An official channel with the green checkmark: the agency number will not get banned for outbound checklists and deadline reminders.
one-time $179
No time to figure the AI out on your own: the Botseller team fills in countries, programs and checklists from your brief, and the agency gets a working AI manager in 5 business days.
$49/mo
Another role, flow or persona.
$59/mo
Available on Growth and Business. Minutes: $0.24 per minute, covering all AI work; telephony and numbers are paid to the carrier at its rates.
$239/mo
Finds new clients in chats and communities: monitoring up to 100 chats every 30 minutes and up to 300 conversation entries per month included.
from $539 once
Channels, CRM fields, flows, reports and launch.
Telegram, WhatsApp, Instagram, website widget: one AI manager across every channel. All channels →
Describe your countries, programs, prices and rules in plain words. The platform turns it into a working instruction for the AI.
From Botseller practice
The answers to what we hear most often on calls.
Describe your agency in plain words: countries, programs, prices, rules. The built-in prompt engineer turns it into a working instruction. The first AI manager launches 15 minutes after sign-up; full agency-specific setup takes from one day.
The knowledge base is under your control: a requirement changed, you edit a couple of lines, and the AI answers the new way right away. And if the AI replied inaccurately, click the reply, write what is wrong, and the AI engineer rewrites the instruction in 30 seconds.
No. The boundaries are set in the instruction: the AI explains requirements and documents, but it never guarantees the consulate’s decision and never gives legal advice. Complex cases like denials and appeals go straight to a specialist.
Yes. The AI detects the client’s language and replies in it: this is part of the platform, with no extra charge for languages. You set the tone of voice and the rules once, and the AI keeps to them in any language.
The agency remains responsible for lawful processing. Botseller provides staff permissions and access controls; privacy notices, legal bases, retention and transfer settings must match the workflow.
No. The AI takes the night shift, weekends and routine questions about documents, timelines and prices, while your specialists run consultations and complex cases. You can take over any chat at any moment, softly or completely.
No. Botseller has its own CRM with client cases, but the platform integrates with amoCRM, Bitrix24 and Kommo: inquiries and chats land in the system you are used to. If you have no CRM yet, start with the built-in one.
Most agencies start with Growth: AI manager, several channels, CRM and included AI volume. Official WhatsApp/WABA and a managed launch can be added later. You can try it free for 3 days, no card required.
where to next
story
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frequent situations
stories for your jobs
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